The Project Management Office (PMO) team at Oxford Policy Management is currently seeking an Assistant Project Manager on a fixed term basis for 12 months. 

The position will be located in Indonesia.

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

OPM is a global organisation whose mission is to work for a fairer world.  Fundamental to this is delivering successful projects, meeting our end clients’ needs and our own internal commitments. OPM is keen to further develop the ‘fit-for-purpose’ Project Management capability needed to deliver consistently successful projects regardless of size or complexity.

The Assistant Project Manager will be responsible for supporting and/or managing all aspects of the project across the lifecycle, leading delivery and closedown. The Assistant Project Manager must ensure that projects are delivered to contract and budget, whilst meeting OPM’s professional standards/frameworks, client requirements, relevant industry regulations and ensuring effective governance.

Key Primary Responsibilities

Leadership, Teamwork, Stakeholder and Communications Management 

• Share knowledge, ensure project standards are followed and embed project rigour whilst supporting the importance of project delivery to OPM’s strategy and vision
• Building effective relations to deliver successful projects
• Work with stakeholders to deliver the project
• Manage communication activities on the project
• Work with the project team to deliver the project
• Provide coaching and development to the PA community

Requirements Management, Solutions Development, Quality Management

• Assess and document stakeholders wants and needs to arrive at an agreed schedule of requirements
• Implement and apply quality management processes for project activities and outputs, including compliance with OPM’s Project Management and Project Controls Frameworks
• Schedule Management, Budgeting and Cost Control, Resource Management, Change Control
• Develop project plans to meet project and client objectives and detail activities required to deliver the project
• Coordinate activities and stakeholders as needed for project completion
• Update and maintain project control documents and plans, utilising the change control process
• Monitor the project resources and supply chain
• Monitor project spend and utilisation rates
• Provide forecasts and assess deviations
• Manage the contracting process for the provision of goods and/or services 

Governance, Reviews, Risk and Issue Management

• Ensure and provide accurate project data for corporate governance and assurance reviews
• Arrange project gates / boards and reviews at appropriate times in the project lifecycle
• Manage risks associated with the project escalating in line with OPM Project Risk Management process.
• Ensure OPM policies and procedures are being followed
• Ensure that all appropriate systems are kept up to date
• Establish and maintain project information data (file structures, document control, project pages and archives)
• Support project audits as required

Professional knowledge

• Project Management qualification at APM Foundation level or equivalent or qualified by experience with evidence of continued professional development (CPD)
• Working knowledge of project management tools and methodologies, effective use of project control tools to support project delivery
• Knowledge and experience of the international development business would be desirable
• Two (2) or more years previous experience of successfully delivering low complexity/risk projects, across part or the full lifecycle
• Experience of planning, estimating and delivering projects to scope, time and quality, including client/stakeholder satisfaction and consideration of risk
• Demonstrated management and administrative skills with direct experience on systems, process and tools development 
  
  

       Technical Skills

• Sound project management skills and able to drive and support projects to completion
• High levels of numeracy, accuracy and attention to detail.
• Strong written skills including ability to summarize complex documents
• MS office proficiency (experience with MS Dynamics advantageous)

      Attributes

• Well organised and efficient, able to multi-task and work across hybrid roles
• Excellent people and influencing skills, enabling relationships internally and externally to be built and maintained
• Excellent communication skills, both written and verbal
• Self-confidence and ability to influence others.
• Comfortable challenging project leads and able to effectively engage with stakeholders at all levels
• Enthusiasm, persistence, presence and self-motivation
• Delivery focused with excellent attention to detail 

     Behavioural capabilities

• Problem solver: Curious about and energised by solving problems. Focuses on continuous improvement and the learning that comes from this, and encourages same approach in others
• Impact & Delivery oriented: proactive can-do attitude. Balances multiple priorities by effective planning and delegating whilst retaining accountability to deliver to deadlines
• Inspiring: Demonstrates belief, energy and passion for achieving goals. Resilient and positive when faced with challenges and setbacks. Cares about those they work with.
• Judgement: Comfortable to make clear decisions, uses knowledge - own and others – to form options before choosing best approach
• Communication: Active listener, clear in expressing ideas and requirements. Responsive to the input of others and encourages inclusive dialogue
• Collaborative: Works collaboratively and effectively with others to achieve common goals within immediate and wider teams, as well as across external networks and clients/donors

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all. 

Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences. 

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you. 

Please submit your application through our careers’ site by the closing date. 

We may close this advertisement before the published closing date, should a suitable candidate be identified.

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in country for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business.  Should you require adjustments to make the application process more accessible please contact us via: recruitment@opml.co.uk